We will go through some of the common icons and colours seen when receiving invoices in Z Office.

You can access invoices from 2 places in Z Office:

1. Go to Orders > Manage Orders OR
   
2. Go to Orders > Manage Order Invoices
   

Common Symbols

Most of the symbols below will appear in invoices from both Manage Orders and Manage Order Invoices, however, those specific to the Manage Orders section will be specified. 

Symbol	Appears	Meaning
Blue  and Green arrow	It will appear next to the Rec Ex (C) Column within the invoice.	These arrows appear when the cost price, excluding GST, has been increased or decreased from previous pricing.
Black star	It will appear beside the Stock Name within the invoice.	This indicates that GST is applied to the stock line.
Blue Cog Wheel	It will appear on the far left hand column within the invoice.	This indicates that this stock is a System Stock Line.
Crossed box	This only appears in the Manage Orders section. It appears next to specific invoices and also next to specific stock lines within the invoice.	Appearing next to an invoice means the invoice has out of stock lines. Appearing next to a stock line in an Invoice means the it is an out of stock item.
Magnifying glass	This only appears in the Manage Orders section. It appears next to specific invoices.	This indicates that the invoice contains unmatched lines. To fix this, go to Unmatched Lines.
Download arrow	It will appear left of the PDE column within the invoice.	This indicates that the stock line has been received into Z Office.
Stock line ruled out	This appears when adding stock line into an order or invoice.	This indicates that the quantity of stock needs to be added into: Order(U) column in an order Rec(C) column in an invoice After the quantity is input, the strikethrough will disappear.
Three Boxes	Appears next to specific stock lines within the invoice.	This symbol shows when a stock has marked as bonus stock.
Yellow star	Appears next to specific stock lines within the invoice.	This indicates that this is a new stock line that has not been received before.

An example of some of the symbols mentioned are shown below:

Coloured Font

We will go through some of the common font colours that you see when receiving an invoice. For an explanation of each column, please refer to Receiving an Order.